If someone can credibly demonstrate a legitimate or legal interest, he or she may be provided with the following data of a specific individual resident in addition to simple information from the population register:

• Date and place of birth
• Former first names and surnames
• Marital status, limited to whether married or not
• Surname and first names and address of the spouse or life partner
• Nationality
• Previous addresses
• Date of moving in and out
• Legal representative
• Date and place of death

The registration authority must immediately inform the person concerned about the provision of extended information from the population register, stating the data recipient (information is not provided if the existence of a legal interest has been substantiated).

Information from the population register to private individuals for the purpose of advertising and/or address trading is only permitted if the citizen has previously consented to the transfer of their registration data for these purposes. This consent must be expressly declared to private individuals. If no consent has been given, the registration authority may not disclose the registration data for the purpose of advertising and/or address trading.

In addition, data that has been collected for the purpose of commercial address research by means of a registration register inquiry may not be reused by the data recipient (prohibition of data pooling). The improper use of earmarked population register information or the reuse of the data can be punished with a fine.

Furthermore, the commercial purpose must be stated in the context of an extended information request for commercial purposes. The data obtained as part of the information may then only be used for these purposes.

There is also a strict purpose limitation for so-called extended civil register information and for data that has been obtained despite the existence of an information block, because a risk to the person concerned can be ruled out. Once the purpose pursued in each case has been fulfilled, the data recipient must delete the data.

Extended information from the register of residents can only be provided in writing and accompanied by the relevant evidence.

The application can only be made in writing, enclosing the relevant supporting documents.

Proof of legitimate interest, for example

• an order for payment
• an enforcement order for the payment order
• other documents relating to legal relationships such as contracts, court judgments, appointment as guardian of the estate
• for homeowners, the property tax assessment notice or extract from the land register

For each of the above-mentioned requests for information, the applicant must substantiate in writing that they require it.

However, according to case law, there is no legitimate interest if the person requesting the information has failed to obtain the data subject to the extended information from the population register from a customer, for example, although knowledge of this data would be useful for the possible collection of a debt due to the nature of the business.

15 Euro per person concerned

The following payment options are available to you:

• Cash
• EC card
• Credit card
• Foreign debit card
• Apple Pay and Google Pay

There are no additional fees for cashless payments.

In future, a so-called conditional blocking note will be entered in the register of residents for persons who are registered as living in institutions for the protection against domestic violence, in institutions for the treatment of addiction, nursing homes or other institutions for the care of people in need of care or disabled people or for home education, if the registration authority is aware that one of the aforementioned institutions is located at the address in question. In these cases, the registration authority must hear the person concerned before providing information to private individuals and may then not provide any information if the information would impair the interests of the person concerned that are worthy of protection.

Due to the improvements to the protection of personal data when providing information from the population register to private individuals, the possibility of objecting to the provision of automated information from the population register to private individuals, which was previously provided for in the law on registration, has been removed.
In the case of data transfers for the purpose of honoring anniversaries of age and marriage, there will no longer be a reservation of consent, but the data transfer must be objected to.
The same applies to information from the population register to address book publishers.

There is no longer an objection to data retrieval via the Internet in accordance with the previous Section 34 (1b) of the NRW Registration Act.